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HR System Selection Service

Looking for a new HR or Payroll system and not sure where to start? Let our expert team guide you through the selection process to ensure the perfect fit with your business.  With experience of hundreds of projects and connections with the suppliers we are uniquely positioned to help with your HRIS selection and implementation journey.

Choosing the right HR technology for your business can be a challenge

Navigating the HR and people technology market is a challenge. Your selection project is a key opportunity to secure the best product and service fit, so this is the time to invest in clear understanding and focused decision-making. At Phase 3, we focus our expertise on suggesting the fit that is as unique as your organisation. Because we are independent, we stand back from the UK market in HRIS and payroll – we are unfettered in the advice that we can give.

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Requirements Gathering & Business Process Design

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Pre Selection & Procurement Support

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Product Demo Support & Scenario Building

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Communication & Negotiations with Suppliers

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Review of Contractual Terms

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Business Case Development

Our Values Applied

  • Our approach is tailored, allowing you all the choices about style of partnering with Phase 3. You may wish us to engage with agreed organisational methodologies, to offer our own frameworks or to go for a light-touch and informal way of working.
  • We are independent of vendors, we can listen to your requirements and offer unbiased advice. We think that giving expert opinions is a good thing, but we’ll distinguish opinion from fact and decipher the facts too. If we make a recommendation, then it is because it is one we believe in.
  • Understanding requirements, and explaining those to potential vendors, Phase 3 consultants focus on differentiators – we don’t apply a tick-list. Identifying those most difficult details within your scope is something we can use our expertise and pragmatism to explore with vendors and explain to you.
  • Consistent and continuing support is something that our clients appreciate. The same expert team can help you into project planning and implementation, as far as you wish it to extend, working with your chosen vendor(s).
  • We explain things to make the impact clear. Phase 3 consultants translate between system sales personnel and your team and convey what you need. Expect transparency in our own service delivery too – how we charge and what we are doing.

A named team of committed Phase 3 consultants – who will become known to you throughout your project – will support you to cover:

Requirements analysis including Business Process workshops to understand which processes are critical to you

Stakeholder engagement and Management throughout the project

Often forgotten – communications and engagement planning

Preparation of Tender Documentation or review of Request for Proposals

Support during the ‘Beauty Parade’ of product demonstrations – getting to the detail of what you need to know

Supplier Shortlisting and contact with suppliers to arrange and negotiate contract terms

Project preparation and ongoing support following the selection

Pre-selection stages

Including exploratory discussion and stakeholder meetings, building the business case and providing consequent requirements analysis and pre-selection reporting

Selection process

From supplier invitation (tender), through processes of short-list, product demonstration and presentation of recommendations for selection outcome. A Phase 3 consultant can help you handle supplier response and carry out due diligence, in order to be in a position to recommend a choice.

Project initiation
  • Moving forwards, system selection work includes commercial negotiation and outline project-planning. The same team of Phase 3 professionals can continue working with you to complement your own experts as Project Manager or lighter-touch mentor (a “critical friend”).


  • Benefit from a fully integrated service, which means that as implementation projects commence you have the option to retain access to ongoing advice and guidance with our availability guaranteed to the extent that we agree will suit you. This we can do in classic implementation partnering services onsite or within the guarantees of support of a retained team of named consultants.

Further Support

Consistent and continuing support is something that our clients appreciate. Keep the same expert team engaged with you on a guaranteed basis for implementation and project delivery and ongoing advice and guidance or further phases of development.

The Phase 3 Insights library gives you plenty more to read about system selection or:
Contact us if you’d like help with System Selection and services.

Want to know more about our services?

Want to know more about our services? Please complete the enquiry form on the right and one of our team will be in touch as soon as possible.

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