Quicken the time it takes for you to start using a system that is fit for purpose, integrates with the software you need it to and minimises manual tasks.
You will only receive impartial and unfettered advice to help you improve data integrity, automate processes and increase ownership and independence from software users.
Choosing the wrong system is a costly mistake. We will help you avoid:
You’ll benefit from our knowledge of supporting hundreds of UK businesses. With Phase 3’s system selection process you will be guided through the tech market to find a software that fits your specific needs. We will help you:
Phase 3's advice was clear and unbiased, but what was most valuable was their wider industry knowledge and honesty in what we could and should expect from a system. We are now implementing the system Phase 3 recommended, and we feel so confident in the decision and investment thanks to their diligent work throughout the research phase. I wouldn’t hesitate to recommend their system selection services to anyone considering a change – their fresh perspective really transformed our decision-making for the better.
You control how much or how little involvement we have. That spans from assessing your current software, selecting a new system, supporting the software implementation and providing ongoing advice and guidance on maintaining and managing your technology.
You’ll receive sensible and appropriate advice, not a tick-box answer from a rigid and outdated step-by-step system selection process
We’ll help you avoid up to £30m in wasted software investments through choosing unsuitable HR, Payroll or Finance software*
You can be supported with complete wraparound care starting from the initial discovery about what you need from an HR, Payroll or Finance system, all the way through to us helping you manage and maintain the software on a daily basis
We’ll help you avoid costly errors that are known in the market to have burdened businesses with up to £100k in unnecessary payment fees*
You’ll benefit from exclusive partner pricing through our negotiations with vendors on your behalf
System selection is often underestimated. Many projects fail due to unclear requirements, internal misalignment, or vendor overpromises. We help you avoid these pitfalls by frontloading discovery, defining priorities early, and ensuring every decision is based on evidence, not assumptions or sales demos.
We guarantee success provided our recommendations are followed. Our structured methodology leaves nothing to chance: every requirement, assumption, and vendor commitment is tracked and validated to deliver a confident and defensible outcome.
Timelines vary by organisation size and complexity, but our structured approach shortens total project time. By frontloading discovery and requirements, clients often reduce implementation timelines and dual-licence costs by several months.
Many businesses underestimate the true cost of selecting and implementing new software. In fact, 90% of customers misunderstand the budget required for software and typically underestimate costs. But by working with Phase 3, you’ll get a clearer picture of what’s involved and avoid costly surprises down the line. Our expertise helps you make smarter, more cost-effective decisions, ensuring that the software you choose delivers value over time and doesn’t lead to unnecessary spending.
A system selection project is a thorough, multi-step process. We start by defining your needs in the pre-selection and procurement stage, where we help outline exactly what you’re looking for. Then, we dive into gathering requirements and designing business processes, ensuring that any new system will align with your company’s goals. We move on to evaluating and shortlisting potential vendors through the tender process, followed by product demonstrations where you get to see the software in action. After that, we’ll guide you through decision-making and due diligence to ensure you’re making an informed choice.
Once the decision is made, we’ll assist with contract negotiations to ensure everything is in place, and finally, we kick off the project initiation, setting the stage for a smooth implementation.
When you don’t approach a System Selection project correctly, you’ll probably find yourself facing some long-term challenges. For a start, you may experience delays (which were completely avoidable) just because the right questions weren’t asked early on. You also run the risk of poor adoption and engagement from your team. Failing to ask the right questions to the right people and discovering what they really need from it, can make the system unsuitable and put your people off it from the get-go.
You don’t want to find yourself wasting time and resources on a process that doesn’t result in the best solution. Worse still, you could end up overspending on a system that doesn’t meet your needs. You may even find that you need to find a whole new system to replace the poorly selected one, doubling the cost and time involved.
Learn how to navigate the tech landscape by watching our free webinar on demand. Do your systems still offer the best possible solution for your business? Join us as we explore the ever-changing landscape of people technology.
*Source: Unison, 2024
