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Spotlight On…Our Payroll team

Payroll can be complex and time-consuming to manage, which is why business owners turn to us for their payroll needs. We have been offering outsourced payroll services for over 17 years to clients and our team process payrolls for over 60,000 employees per month across a range of sectors.

In our ‘Spotlight On’ series, we’ll be looking at the Payroll team and the work that goes on behind the scenes.

Who we are

Our payroll services are delivered by experts not administrators. The team have all previously worked in HR and Payroll positions and are experienced in the full end-to-end process. They understand the complex legislation and contractual obligations in payroll to ensure clients remain compliant with the latest regulations.

As highly skilled and experienced implementation consultants, we can help clients find the right payroll solution, set up their payroll system and tailor it to enable them to make the most out of their investment.

The team act as an extension to your internal team, providing an independent perspective and specialist expertise – we don’t force you to change your processes to suit us!

Meet some of our team…

Adam Ford Head of Payroll Services

Adam Ford – Head of Payroll Services

Adam leads the payroll team and manages the running of current payrolls. He assists clients in migrating their payroll, setting up new ones and improving their processes. Adam has worked in payroll since 2013 and is CIPP qualified. Previous to his role as Head of Payroll Services, Adam was a Lead Consultant for Phase 3 giving him an excellent understanding of all areas of payroll. This has provided him with the skills to run and build payrolls.

Application Consultant Adam Scott

Adam Scott – Application Consultant

Adam works with our clients across different payroll systems including iTrent, Brightpay and Dayforce. He has experience of the full end to end payroll process from monthly inputs to running final reports. As an application consultant, he also supports iTrent clients on-site with implementation including payroll, security, time and expenses and system healthchecks to help them get the most out of their software.

Kerry Woodlock Payroll Consultant

Kerry Woodlock – Payroll Consultant

Kerry is responsible for processing payrolls and manages client queries for some of the payroll systems we support. Since 2001, Kerry has worked in payroll for a wide range of organisations alongside roles in HR and Finance. This has given her the skills and knowledge to understand different organisational needs.

What we do

Our team of experts support clients in a variety of ways from covering month end processes to providing a fully managed payroll service where we become your payroll department – with a growing team covering a range of sectors from Professional Services, Care, Health, Education and the Arts our team are on hand to support you.

A dedicated payroll consultant will work with you to get to know your business and the day to day operations. The consulting team can also offer additional support should there be unpredicted increases in workload or shortened timescales to deliver a fast turnaround. If the business requires additional development consultancy, this can be delivered by the same team who is familiar with your company and account to ensure personnel continuity.

We offer three levels of service which cover the end to end processes but also those additional items which often causes client’s trouble. Each service can be tailored to meet your payroll requirements – whatever the size and budget.

Level 1 – Month End

In this service, clients have an in-house team who can handle the transactional aspects of payroll and want the assurance that month end processes are accurate, audited, and compliant. We process payroll in line with best practices, reviewing all statutory payments and deductions, producing payroll reports and more.

Level 2 – Payroll Input

A client may not have the time or the resources in-house to complete payroll input. We work with you to determine the most efficient and accurate way to enter payroll data. This could include processing new starters, leavers, salary changes, overpayments, voluntary pension contributions, as well as providing monthly reports on transaction KPIs. As an additional option, employees can access our helpline with any queries and receive a guaranteed response within 2 hours during the working day.

Level 3 – Fully Managed Payroll Service

Our end-to-end service is for clients who don’t have the time or the team to complete payroll processes. We can take care of month end, payroll input and all aspects of payroll including documentation, monthly pension reporting, audit compliant processes and procedures and providing regular business updates on issues.

Our payroll services are government approved through the G-Cloud 12 framework, making it easier for public sector departments to access our payroll solutions.

The team have full system knowledge across market leading payroll systems. We can provide remote and on-site payroll managed services for clients covering:

iTrent payroll service

CoreHR payroll service

Brightpay payroll service

Dayforce payroll service 

To learn more about our Payroll team and how we can help your business, contact us on: 0800 321 3032 or info@phase3.co.uk

For more articles, head over to our blog.

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