Let’s be honest – running a business is no small feat. Between managing people, tracking hours, approving time off, processing payroll, staying compliant, and trying to build a positive workplace culture, HR and payroll teams have a lot on their plates. What makes it even harder? When HR and payroll are running on separate systems that don’t “talk” to each other.
If this sounds like your business, it might be time to consider the benefits of transferring your payroll to HiBob’s UK Payroll, creating one unified system. It’s more than just a convenience – it can have a real impact on your organisation’s efficiency, accuracy, and employee experience.
Let’s break it down.
One of the most obvious benefits of having HR and payroll in the same system is the reduction of manual data entry. Think about it: when an employee updates their address in HiBob, but payroll still has the old one, you’re asking for trouble – especially when tax documents go out. When everything lives in one place, updates happen in real time across the board. No duplicate entries. No syncing issues. Fewer mistakes.
Employees expect fast, accurate answers, particularly when it comes to their pay slips and benefits. When HR and payroll are integrated, employees can log into the HiBob portal to view their personal details, holiday entitlement and policies, as well as pay slips, P60s and benefits selections. It’s easier for them and less stressful for your team. Plus, self-service features mean employees can make changes themselves without waiting for HR to do it for them (thus also taking something else off your already lengthy to-do list!)
Hiring someone new? In a separate-system setup, HR inputs the new hire info into HiBob, then sends the details to payroll to enter again. Not only is that inefficient, it’s another chance for something to be entered wrong. With an all-in-one system using UK Payroll, once a new hire is added, they’re automatically set up for payroll, benefits, and compliance tracking. The same goes for offboarding – final pay slips, benefits termination, and documentation become much easier to manage.
HR and payroll regulations are always changing, and mistakes can cost you. Bob’s UK Payroll will alert you should an employee not meet National Minimum Wage requirements, and even adapts to legislation changes by updating elements such as tax codes and student loan deductions. Reporting tools can give you quick access to audit trails, employee records, and payroll data whenever you need it, and helps streamline your year end processing. Less time scrambling, more time focusing on what matters.
Data is powerful, but only if you can access it. When HR and payroll are connected, reporting becomes more comprehensive. Want to see how staff costs align with turnover? Or analyse paid time off trends across departments? HiBob’s intuitive and customisable reporting dashboards make it possible to pull all that data without juggling multiple spreadsheets or exporting from different platforms. Better insights lead to smarter decisions. But, if this sounds daunting or you need some guidance on how to make the most of reporting dashboards, our HiBob consultancy service can help you with the configuration.
Combining HR and payroll into a single system isn’t just about technology, it’s about creating a smoother, smarter workflow for your whole organisation. It means fewer headaches, happier employees, and more time to focus on growth.
If you’re still juggling multiple systems, it might be time to rethink your approach. Integrating HR and payroll can simplify operations, and that’s something every business could use more of.
Phase 3 is the original HiBob UK Payroll implementation partner, with a deep understanding of how to smoothly transition from your incumbent software to Bob’s alternative. What’s more, our can also assist with the ongoing demands of your payroll function, thanks to our Payroll team’s expertise in this software. Contact us to learn more about how we can support you on your transition to HiBob UK Payroll, and ultimately, create a more efficient people management function.
Assad founded Phase 3 in 2004 and is responsible for the strategy, growth and finances of the business.
