As we step into 2025, it’s the perfect time for a “detox” – not just for ourselves, but for the systems we rely on daily. A system health check for your HR or payroll software can uncover hidden issues, improve performance and maximise efficiency, offering your business operations a much needed refresh for the New Year. Here are six common things organisations often discover during a health check and why addressing them is vital for the year ahead:
Over time, as your organisation grows and evolves, the configurations of your HR system may no longer align with its current needs. For instance, workflows set up during initial implementation might not accommodate new team structures or approval processes, leading to bottlenecks. Reporting tools may still reflect outdated metrics, making it difficult to access the insights needed to drive strategic decisions.
Regular reviews ensure your system evolves alongside your organisation, keeping it configured for optimum performance. By identifying and addressing misalignments, you can maximise the system’s value, improve user adoption, and ensure the technology is a true asset to your business in the coming years.
Let’s make 2024 the year to eliminate unnecessary complications. Over time, HR and payroll systems can become bogged down with layers of complexity as teams implement temporary fixes or workarounds to address functionality gaps. For example, manual approval steps might have been added to otherwise automated processes, or reporting workflows may now require repeated adjustments to produce the desired insights. These inefficiencies not only slow teams down but also lead to user frustration. A comprehensive system audit will make sure your HR and payroll systems enhance productivity rather than impede it.
Does your system feel slower than it used to? Are errors creeping into automated tasks? These pesky, hidden performance issues are often the result of outdated configurations, unoptimised integrations or even storage overload. During a health check, technical experts can pinpoint exactly why your system is underperforming and implement solutions to bring it back to peak condition! This could involve clearing out redundant data, updating integrations or upgrading infrastructure to modern standards.
Data quality is at the heart of effective HR and payroll processes, but poor data governance often goes unnoticed. Health checks can reveal duplicated employee records, missing information or inconsistencies across modules. These gaps lead to inaccurate reporting, compliance risks and inefficiencies in day-to-day operations. A health check highlights areas to improve data accuracy, ensuring better decision making and a smoother employee experience.
As regulations and security threats evolve in the digital age, your system may fall out of compliance or leave sensitive data vulnerable. For example, outdated permissions may grant unnecessary access to sensitive payroll information, or outdated tax codes might result in non-compliance penalties. A health check ensures your system is aligned with the latest legal and security standards for 2025, mitigating risks and protecting your business and workforce.
Many organisations don’t make full use of their system’s capabilities. Perhaps automation features remain unused, or advanced analytics tools have not been implemented to their full potential. A health check identifies these untapped opportunities, helping your organisation unlock powerful features to improve efficiency and gain actionable insights. For example, automating absence reporting or integrating payroll with finance could save hours of admin time each month. Set the right tone for the rest of the year this January by taking full advantage of your system’s capabilities.
Treating your HR and payroll systems to a thorough health check is the best way to kick off 2025. By uncovering inefficiencies, addressing performance issues and unlocking new features, a health check can ensure your system continues to meet the ever-changing demands of your business over the next 12 months.
At Phase 3, our experts guide you through the process from start to finish. We carry out a detailed system review, offering tailored recommendations to help you achieve peak performance. Following the health check, we provide a comprehensive written review, risk assessment and actionable recommendations for improvement.
Ready to refresh your system? Learn more about our health check services today.
Assad founded Phase 3 in 2004 and is responsible for the strategy, growth and finances of the business.
