With so much going on in the world, it is hard to remember what year we’re in, but, we can confirm the new year is 2022 and not only that, it is Queen Elizabeth’s Platinum Jubilee year, 70 whole years on the throne!

The Queen has ruled for longer than any other Monarch and in 2022 she will celebrate her devotion to a life of service by becoming the first British Monarch to celebrate a Platinum Jubilee.  This historic milestone means that there will be an extended bank holiday weekend from Thursday 2nd to Sunday 5th June 2022.  There will be no late May bank holiday as a result, but we will get 9 bank holidays in 2022 rather than the usual 8.

The bank holidays in the UK for 2022 will be:

New Years Day                                             Monday 3rd January (substitute)

Good Friday                                                   Friday 15th April

Easter Monday                                             Monday 18th April

Early May Bank Holiday                            Monday 2nd May

Spring Bank Holiday                                  Thursday 2nd June

Platinum Jubilee Bank Holiday               Friday 3rd June

Summer Bank Holiday                              Monday 29th August

Boxing Day                                                    Monday 26th December

Christmas Day                                             Tuesday 27th December

So why do we need to share this?  Well as with all things over time our systems need updating, many of you will be recording absences including bank holidays in your system and there have been historically many ways to do this based on how you work, your environmental needs and skills available at the time of go live.

There are three categories that we see most commonly:

  1. Recording bank holidays in an absence scheme, but this simply shows in the employee calendar, it doesn’t affect entitlements or pay.
  2. Bank Holiday entitlements (days) are added to the Annual Leave scheme entitlements in the table.
  3. Payment Table holds the bank holiday dates and shows a reducing balance for each day, a pro rata rule on the annual leave scheme then adds this to the annual leave scheme entitlements.

For each client the one they chose worked at the time but times are changing, and it is likely that as the world becomes more flexible, bank holiday dates may change or fluctuate over the coming years.  Births, deaths and marriages or coronations etc have an impact so we want to help you to future proof your system, to help you understand what you need to do by giving you an informed choice.

If you fall under 1 or 3 in the above list, then we would say you need to do little to your system, however, if you are in group 2 there will be an impact, and you need to consider the consequences.

Absence Scheme tables generally are not date effective so if you add an extra day then the system will likely backdate this to the date the scheme was first attached which could be the date you implemented your system.

Adjustments can often be made to an individual’s entitlement; this will clearly get around the issue, but you need to proceed with caution where staff work different hours on different days.

Do you need help future proofing your system?

We’re an HR technology consultancy firm that helps businesses like yours understand, on-board and maximise the benefits of your HR software. If you have any questions about what was discussed in this article, need help with updating your software or would simply like to future proof your system, contact us here to find out how we could help you.

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